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I found myself looking forward to growing up rather than dreading it. I now feel proud to be a woman!

– Rite of Passage Participant

Gaia Passages Jobs

Administrator and Marketing Coordinator


Gaia Passages is a Bay Area based 510(c)(3) nonprofit organization that centers youth expressing their full selves in multicultural nature-based programs, empowering all to connect deeply with Earth wisdom within an intergenerational community of support and creative play. We envision a world where humans embody love for our earth, each of us acting with justice and compassion, honoring our creative selves, one another, and all our wild relations.

Gaia Passages is seeking a new part-time Administrator and Marketing Coordinator to join our team. The role will start at 15 hours per week but could grow to half time or more within the year. This position is currently remote but will eventually return to the Oakland office. 

Our ideal candidate has great attention to detail, an eye for beautiful design and excellent people skills. We are seeking someone with 2+ years of experience in administration, marketing and design skills. 



  • Creating and managing registrations for fall and summer programs, including managing waiting lists and processing refunds
  • Generating participant reports as needed
  • Processing scholarship applications
  • Coordinating work-trade tasks


  • Updating website (WordPress)
  • Generating monthly newsletters (Mailchimp)
  • Post regularly on social media and other online networks
  • Organize and occasionally lead outreach events and open houses for prospective families
  • Customer Support: answer emails and phone calls from potential participants and help them through the registration process
  • Design eye-catching advertisements and flyers on Canva or other design platforms


  • Help teammates and board members with additional projects as needed
  • Retrieve mail from the Oakland office once a week – during Covid (depends on your location)

 HR Support:

  • Customize contracts for program staff
  • Collect (mostly digital) paperwork from new employees
  • Other tasks as needed


  • Prior administrative experience
  • Prior marketing and design experience
  • Excellent computer and online app skills 
  • Professional writing skills
  • Attention to detail
  • Excellent time management skills
  • Experience working on a team
  • Good communicator 
  • Loves going above and beyond to help customers
  • Passionate about our mission
  • Great public speaking and presentation skills
  • Committed to equity and social justice

Additional Desired Qualifications:

  • Multilingual, high priority for Spanish
  • Flexibility with work hours, ability to work remotely, and ability and desire to increase in hours in future
  • Availability for a one hour team meeting every Monday over Zoom. 
  • Experience with Google Suite, WordPress, Mailchimp, and Canva a plus.

Gaia Passages is committed to being a diverse, inclusive, and equitable workplace collective, where all employees and volunteers, whatever their gender, race, ethnicity, national origin, age, economic status, sexual orientation or identity, education or ability, feel valued and respected. We are committed to a nondiscriminatory approach to hiring and workplace culture. We provide equal opportunity for employment and advancement in all of our departments, programs, and worksites. We welcome diverse life experiences and heritages and ensure all voices are heard and supported. We strive to offer belonging and sanctuary where difference, authenticity, personal and shared power are encouraged. We practice transparency, consent, and shared decision making throughout our organization. We encourage applications from African heritage people, Latinx people, Indigenous heritage people, Immigrants, LGBTQIA folx, Elders, and Young Adults. Non-traditional work and learning histories are welcomed with no formal academic requirements.

To Apply: Read through our website to get a thorough understanding of our organization. Contact with resume and cover letter for consideration. Applications due Sept 15th. We will respond to set up an interview by September 21st.

Join one of our fundraising nature wanders this fall! Your support will plant seeds that bloom far into the future…


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