Explanation of our Refund Policy:


Gaia Passages depends on the income received from program tuition. Our program budgets include payment for staff, sites, insurance, and materials before the season even begins. Within 6 weeks of the program start date, we have already made commitments to spend the majority of program income.



  • 6 weeks or more before program start date: Full Tuition is Returned (minus processing fee of $75 plus credit card fee)
  • 2 to 6 weeks before program start date: 50% of Tuition is Returned (minus processing fee of $75 plus credit card fee)
  • Less than 2 weeks before program start date or after program has already started: No Refunds are Available, however 90% of your payment can be rolled over to any Gaia Passages program within the next year.


Refund policies apply to all tuition tiers and payment plans. 


IF A PROGRAM IS CANCELLED: If a program is cancelled to keep all safe, due to increased shelter-in-place directives, in response to a wildfire, or other unforeseen circumstances, we will do our best to reschedule with all participants.

If circumstances do not allow for rescheduling to take place the following will occur:

  • For single days within a larger series, there will be no refunds or credits.
  • If the entire program is cancelled, i.e. a week-long summer camp, we will either return 80% of program income OR credit these funds towards a future program within 2 years of program date.

We can only offer 80% refund because funds are spent before the program even begins on preparatory staff time, site fees, insurance, and supplies.


IF CHILD IS UNABLE TO ATTEND DUE TO COVID-19: Anyone who has been exposed to Covid-19 or is exhibiting symptoms within 2 weeks of a program circle not permitted to attend in-person programs until a 2-week period has passed with no symptoms or no other Covid-19 contact. If you are unable to participate in a FULL program because of this (i.e. a week-long summer camp) we will offer your family 80% credit for a future GP program within the next 2 years.

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